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KARNATAKA FOOD AND CIVIL SUPPLIES CORPORATION LTD.,
#MILLERS TANK BED AREA, VASANTHA NAGAR, BANGALORE -560 052
Phone No:22872890/22096673, Fax: 080-22266299/22096672
E-mail: marketing@kfcsc.com

CIRCULAR ON THIRD PARTY ASSAYING OF TUR DAL UNDER
AKSHARADASOHA SCHEME FOR THE PERIOD 2012-13


No.KFCSC/MKT/ADS/TURDAL/NCDEX/82/2011-12                                                                  DATED: 10-12-2012

With reference to the RFP notification dated 09-05-2012 vide para No.7.9, the KFCSC Ltd has appointed M/S Bhagavathi Ana Labs Ltd., Hyderabad, as assayer for Turdhal for the E-Aucion conducted on NCDEX Platform from 16th Dec 2012 onwards in place of M/S NCMSL, Hyederabad. The assaying procedure is as under.

a.The quality of Tur Dal will be evaluated based on specified quality parameters as detailed in para 6 of RFP.

b.. The supplier shall arrange to record tare weight and gross weight on electronic weighbridge at the time of unloading the consignment. The copies of weigh bridge receipt along with copy of invoice / delivery challan shall be handed over to Depot Manager of KFCSC Ltd at the time of giving delivery. Deliveries without valid documents will be rejected and will not be inwarded by the concerned Depot Manager.

c. Consignment will be unloaded at the designated warehouse during working hours only i.e. between 10am and 5pm.On arrival of the consignment the Depot Manager of KFCSC Ltd will verify the documents and after confirming authenticity of the consignment directs the representative of the supplier to arrange for recording the gross weight of the consignment on an electronic weighbridge before unloading.

d. The sampling testing and certification will be carried out while unloading the consignment at the accredited warehouse of the KFCSC Ltd. Assaying of samples has to be carried out in the presence of Depot Manager of KFCSC, representative of the supplier, if present and any official as may be notified by KFCSC from time to time. Five representative samples of 250Gms each will be drawn and one sample of 250Gms will be assayed on the spot by the assaying agency as per the specified quality parameters. The balance four samples will be sealed with tamperproof lock and identification label. The details of seal number (i.e. the number printed on the tamperproof lock), lot number, vehicle registration number, quantity, date/time, supplier code and serial number of assaying report will be recorded on the identification label. The label has to be properly sealed with tamperproof seal to the sample bags.

e. The Assayer will retain with him one sample, handover two samples to Depot Manager of KFCSC and one sample to the representative of the supplier, if present, for retaining as control samples at unloading point. The assaying report shall also record the details mentioned in the identification label along with serial numbers of the identification label for tracking control samples as regards to point of collection, custody (supplier/assayer/Depot Manager) and stage of assaying i.e. unloading point.

f. After unloading the tare weight of the truck is recorded on the same electronic weighbridge. The copies of the weigh bridge receipts along with other documents i.e. invoice / delivery challan and weighbridge receipts at the loading point shall be handed over to the Depot Manager of KFCSC Ltd.

g. Suppliers may note that the cost of assaying will be borne by them and such costs will be deducted while making the payment for supplies made. The total Cost of Assaying will be Rs. 12.75 + service tax (as applicable) per quintal at unloading point only. The service tax if any will have to be borne by the supplier The TDS on fees shall be deducted as per rules.

h. Suppliers may please note that quality assaying at unloading stage should mandatorily be within the quality specifications as prescribed by KFCSC , otherwise the offered lots will be rejected.

Sd/-

GENERAL MANAGER